Reply Less.Earn More.
Your email patterns reveal your salary. See where you stand and what to change.
★★★★★ 4.9/5 from 2,000+ users
What is Email Ratio?
EmailRatio computes simple ratios from your email metadata—like "received to sent" and "initiated to replied"—and maps them to role bands and salary ranges.
Received to Sent
How many emails you receive versus how many you send. Higher ratios often indicate more reactive, operational roles.
Initiated to Replied
How many conversations you start versus how many you respond to. Proactive initiators often show higher leverage patterns.
Role Band Mapping
Your ratios are compared to benchmarks for different role levels and salary ranges, showing where you stand and where you could go.
Privacy First: We only analyze metadata (sender, recipient, timestamps). We never read, store, or analyze email content. Your privacy is our priority.
Why Email Ratio Matters
Your email patterns reveal more about your role and career trajectory than you might think. EmailRatio helps you understand and improve.
Understand your role trajectory
See what your email habits say about your current role and potential for growth. Are you acting like someone on track to earn more and move up?
Get actionable guidance
Receive 3-5 personalized suggestions to move your ratio toward a healthier or higher leverage pattern, like increasing proactive planning emails or batching replies.
Compare to benchmarks
See what ratios are typical for people at different salary levels and role bands. Understand where you stand and where you could go.
What EmailRatio helps you do:
Perfect for:
Ambitious IC
Individual contributors who want to move up and understand what their communication patterns say about their trajectory.
Overloaded Manager
Managers trying to regain control of their workload and move toward a higher leverage communication pattern.
Consultant/Freelancer
Professionals who want to show communication strength and professionalism through their email patterns.
How It Works
Frictionless onboarding with manual entry first, secure email connect second. Get insights in minutes.
Start with Manual Entry
Enter your approximate sent and received email counts for a week or month. Get your ratio instantly—no account needed.
Try CalculatorConnect Your Email (Optional)
Securely connect Gmail or Outlook with OAuth. We only access metadata—sender, recipient, timestamps. Never your email content.
Connect EmailGet Your Personalized Summary
See what your ratio suggests about your working style, which salary band you match, and get 3-5 actionable suggestions to improve.
Share Your Ratio Card
Download or copy a visual card with your ratio, percentile band, and tagline. Share on LinkedIn or internal channels.
One-click disconnect: Revoke access anytime. We delete all stored metadata immediately. Your data, your control.
Example Ratios by Role & Salary Band
See how email ratios correlate with role levels and compensation. These are benchmarks based on aggregated patterns—your individual ratio may vary.
Entry Level / Individual Contributor
$40k - $70kHighly reactive: Mostly responding to incoming requests and operational tasks. Lower ratio indicates more proactive communication.
Mid-Level / Senior IC
$70k - $120kBalanced reactive/proactive: Mix of responding to requests and initiating conversations. Starting to show more strategic communication.
Manager / Team Lead
$120k - $180kMore proactive: More outbound planning, delegation, and strategic communication. Less reactive to daily operational emails.
Senior Manager / Director
$180k - $250kHighly proactive: Strong focus on initiating strategic conversations, planning, and high-leverage communication. Minimal reactive email handling.
VP / C-Suite
$250k+Strategic initiator: Mostly initiating high-level strategic conversations. Very low reactive email volume relative to sent emails.
Note: These ratios are guidance based on aggregated patterns, not deterministic ratings. Email patterns correlate with roles and outcomes but aren't perfect predictors. Use EmailRatio as a tool for self-reflection and improvement, not as a performance evaluation metric.
Quick Manual Calculator
Enter your approximate email counts to get your ratio instantly. No account needed.
Approximate number of emails you received in the week
Approximate number of emails you sent in the week
💡 Tip: For the most accurate ratio, connect your email account. We'll analyze your last 30 days automatically.
Connect Your Email
Get an accurate, automated analysis of your last 30 days. Secure OAuth connection. We only access metadata, never your email content.
Connect Outlook
Secure OAuth connection to your Outlook/Microsoft 365 account. Read-only metadata access.
Connect OutlookPrivacy Guaranteed
- • We only request read-only access to email metadata
- • We never read, store, or analyze email content
- • You can revoke access anytime with one click
- • All metadata is deleted immediately upon disconnect
- • OAuth is industry-standard secure authentication
Not ready to connect? Start with our manual calculator instead.
Try Manual CalculatorFor HR & Leadership Teams
Get anonymous insights into team workload, communication patterns, and burnout risks—without reading a single email.
Workload & Burnout Monitoring
See which teams are overwhelmed or underutilized through email load and patterns. Identify burnout risks early based on metadata trends.
Anonymous Team Dashboards
View aggregated and anonymized metrics by department. Total email volume, average ratios per team, and trend lines over time—all without exposing individual content.
Outlier Detection
Identify communication bottlenecks and workload hotspots at the team level, not named individuals. Evidence for workload and headcount planning.
Privacy-First Approach
Strict privacy guarantees: only metadata, never content. Anonymous views by default. One-click disconnect. Documented data retention policy.
What EmailRatio helps HR teams do:
Privacy Guarantees
- • Only metadata analyzed (sender, recipient, timestamps)
- • No email content ever stored or read
- • Anonymous team views by default
- • One-click disconnect removes all data
- • Documented data retention policy
Team Features
- • Department-level dashboards
- • Average received-to-sent ratios per team
- • Trend lines over time
- • Outlier detection at team level
- • Easy pilot with one department
Ready to see your team's communication health?
Start with a demo dashboard showing example departments and metrics. No commitment required.
Simple Pricing
Start free, upgrade when you're ready. Teams can pilot with one department.
Free
$0
Perfect for trying EmailRatio and understanding your basic ratio.
Pro
$9 /month
For individuals who want ongoing insights and improvement tracking.
Teams
Custom
For HR and leadership teams who need team-level insights and dashboards.
All plans include privacy-first data handling. One-click disconnect available anytime.
Privacy & Security First
Your privacy is our priority. We're transparent about what we analyze, how we store data, and how you can control it.
No Content Reading
We only analyze metadata: sender, recipient, timestamps. We never read, store, or analyze email content. Your messages remain private.
OAuth Security
Secure OAuth-based connections to Gmail and Outlook. Industry-standard authentication with read-only metadata access.
One-Click Disconnect
Revoke access anytime. We immediately delete all stored metadata when you disconnect. Your data, your control.
Data Retention Policy
Clear, documented data retention policy. We store only the minimum data necessary for ratio calculations.
Anonymous by Default
Team dashboards are anonymous by default. HR views aggregated metrics, never individual email patterns.
Compliance Ready
Designed with GDPR, CCPA, and employment law considerations. Legal review completed for UK and US regulations.
What We Analyze
- Sender and recipient addresses
- Email timestamps (sent/received times)
- Subject lines (optional, for initiated/replied detection)
What We Never Touch
- Email body content
- Attachments
- Email subject content (unless required for ratio calculation)
- Personal information beyond email addresses
Built for Trust
EmailRatio is designed to help you understand your communication patterns without compromising your privacy. We believe in transparency, user control, and minimal data collection.